The OER Fund consists of two grant pathways with different application cycles. The OER Implementation Grants have an annual call for proposals and are currently closed for new applications. A new call for proposals will be announced in summer/fall 2021. The OER Rapid Innovation Grants are available on a rolling basis until the allocated funds are exhausted

Before proceeding, please be sure to read all criteria, eligibility, and application instructions:

Departmental Head Approval

For OER Implementation grants, the Department Head/Unit Head, Director, or equivalent of the Principal Applicant, must be consulted and agree to support the project.

As part of the application process, the applicants must confirm that their Department Head/Unit Head, Director, or equivalent has been consulted on the nature of the project, is aware of potential resource commitments, including any potential faculty releases, and has agreed to support the project, which is indicated by their signature below. If there are resource commitments from the departments of any co-applicants, their Department Heads must also be aware of, and in support of the project.

Attend a Consulting Session

Between September and November, we will be hosting weekly drop-in consulting sessions.The full schedule of OER Fund consulting sessions, as well as OER related workshops, is available on the CTLT Events Open Education Calendar.

Item Estimated Range of Cost
Student Wages If you plan to employ students in OER Fund projects, you should use the rates below in determining your project budget.

CUPE 2278 (as of September 1, 2020). A portion ($8.00/hr) of the wages below may be subsidized under the UBC Work Learn Program. The CUPE 2278 rates below include vacation pay.

  • GTA I = $34.44/hr
  • GTA II = $33.14/hr
  • UTA I = $20.33/hr
  • UTA II = $18.15/hr
Faculty course release $10,000 per course (OER Implementation Grants only. Limit is one course release per project).
Learning Resource Design / Instructional Design $65.00/hr (UBC staff)
Graphic Design;
$40.00-$56.00/hr (UBC staff)
$25.00-$30.00/hr (UBC graduate student)
$17.00-$20.00/hr (UBC undergraduate student)
Project Manager $65.00/hr (UBC staff)
$25.00-$30.00/hr (UBC graduate student)
$17.00-$20.00/hr (UBC undergraduate student)
Additional Wages
  • Project Worker: $15.40-$16.43/hr
  • Project Assistant: $17.95-$19.03/hr
  • Office/Library Worker: $18.02/hr
  • Researcher/Professional: $22.12-$31.86/hr
OER Hosting and Sharing The UBC Library and CTLT will support OER hosting and sharing. Free OER hosting is available through a number of platforms including UBC cIRcle, UBC Blogs, UBC CMS, UBC Wiki and external OER repositories.
  • Project budgets must be reasonable and in line with the objectives of the project. OER Rapid Innovation Grant budgets must include a clear explanation for all costs associated with the project.
  • OER Rapid Innovation grants cannot be used to purchase external consulting or other types of services where expertise and support is available within UBC at a reasonable cost and in a timely manner.
  • Any catering requests should be proportionate and reasonable and clearly show how such support will maximize the benefit of the overall project goals.
  • You can consult with CTLT to develop the budget for your project either at OER Fund drop-in sessions or by contacting Jeff Miller, Senior Associate Director, CTLT ( to arrange a time for a private consultation.
  • For open text or PressBook-based development projects, the UBC Library has created this resource [PDF] which contains time estimates for project development that can be used to help inform your budget.


You can use the templates below to help you develop your proposal. Please note, you will need to use one of the below online forms to submit your application.

Implementation Grants:

Rapid Innovations Grants: