OER Implementation Grants

OER Implementation Grants provide funding and staff support to UBC faculty who wish to incorporate open educational resources as required materials into their UBCV undergraduate credit courses.
Please note: The OER Implementation Grants are currently closed for new applications. A new call for proposals will be announced in summer 2021.

OER Implementation Grant proposals can request up to $25,000 over the life of the project which can run for a full academic year with the possibility of extending projects for up to six months. This direct support can be used by UBCV faculty to support the adoption, adaptation, creation, and/or integration of OER into credit-based courses.

OER Implementation Grant proposals will be reviewed by an adjudication committee comprised of faculty, students and staff. Successful proposals will meet the following criteria:

  • Address affordability and access to learning materials, including those used for assessment, through the integration of high quality, freely available and accessible OER into UBCV credit courses as required learning materials.
  • Describe a clear plan for how the OER will be developed and/or integrated into courses to support and enhance learning outcomes as part of the course design.
  • Provide a sustainment plan for the OER, including how the resources will be curated and sustained beyond the OER funding period.
  • Include an evaluation plan complete with outcomes-based criteria that will be used to determine the project’s success and impact.
  • Commit to release and share the resources with an open license, such as a Creative Commons license, that allows others to freely adapt, modify, copy and/or redistribute the resources.
  • Adopt or develop materials that are in a format or on a platform that readily enables modifications or reuse of the content.
  • Commit to contributing the resources to the UBC OER Catalogue to facilitate discovery and sharing of the OER.


  • UBCV faculty are eligible to apply as Principal Applicants for funding. Faculty members may individually or jointly submit grant proposals.  Students and staff are welcome to apply as co-applicants.
  • Principal Applicants to the OER Fund cannot hold more than one OER Fund grant concurrently. Co-applicants can be involved in more than one active OER Fund project at a time.
  • Applicants can hold an OER Fund grant and external open education grants (e.g., BCcampus) to develop the same project if the use of the funding meets different project outcomes.
  • Priority will be given to projects that involve students as partners in all stages of the project.
  • Proposals that focus on the development of quizzes, problem banks, or interactive resources are encouraged.


  • Proposals for the creation or development of technologies, new systems, or platforms are not eligible for this funding. For learning technology development, applicants should apply to the Teaching and Learning Enhancement Fund (TLEF).
  • The OER Fund will not fund equipment purchases.
  • OER Funding cannot be used for travel funding or scholarly dissemination. Applicants who are seeking such support are encouraged to apply to the SoTL Dissemination Fund, which can support conference registration, travel costs, and open access article processing charges for scholarly work related to funded projects.
  • Applicants may not hold two OER Implementation Grants in consecutive years.
  • Grant recipients will commit to integrating and sustaining the OER developed with this funding as required learning material within UBCV courses.
  • Resources developed with the support of the OER Fund must have an open copyright license (e.g., Creative Commons) assigned to allow for reuse, remix, revision and redistribution of the content for educational purposes.
  • If finalized resources are published in a non-editable format (e.g., a text published as a .pdf) an editable version or source file (e.g., the .doc version of the text) must also be made available.
  • Correctly attribute any openly available content used or adapted, where required.
  • Sharing of experience with interested colleagues at UBC events, in media stories, and an agreement that the end product will be open, accessible and listed in the UBC OER Catalogue.
  • Teaching and Learning materials developed will follow the guidelines in the Open UBC OER Accessibility Toolkit.
  • Acknowledge support from the UBC OER Fund within any adapted or newly created work.
  • Provide written status updates at the midpoint and conclusion of the projects.
  • Evaluation of the OER that has been implemented through this grant.
  • Course release coverage for a single term up to $10,000
  • Support for undergraduate and graduate student assistants
  • Support for copy editors, graphic designers, media production, and project management personnel
  • Support for peer, student, and community engagement, feedback, review, and participation activities

The CTLT and UBC Library will provide in-depth information, consultation, and support on open textbooks, open educational resources, and open homework options to any prospective applicant.

Additionally, the CTLT and UBC Library will provide in-kind support for successful grant applicants, which includes:

  • Identifying, evaluating, and adapting high-quality OER
  • Guidance and consulting on best practices for open licensure, such as Creative Commons
  • Copyright review of third-party materials
  • Pedagogical consulting on effective implementation of OER to support the projects’ teaching and learning goals
  • Consulting on accessibility and Universal Design for Learning (UDL) principles
  • Learning technology and OER publishing platform support and consulting
  • Consultation and support in sharing OER in open access repositories and through the UBC OER Catalogue
  • Instructional and open resource design expertise
  • Project evaluation consulting

For an in-depth list of the types of in-kind support available,  please see the OER Fund Support section on the OER Fund page

The OER Implementation Grants application cycle will happen once a year. The application form will be available online via the Open UBC website.

In addition to the application, successful applications must:

  • Attend or schedule a consulting session prior to submission of the proposal.
  • Department Heads/Unit Heads, Directors, or equivalents must be consulted and agree to support the project. This must include confirmation that developing the new resource(s) meets departmental curriculum policies. Department Heads must also approve any faculty teaching buy-outs.

The OER Implementation Grants Adjudication Committee will review all applications and make funding decisions. Adjudication Committee Members will include:

  • Academic Director, the CTLT (Chair)
  • Associate Provost, Teaching and Learning
  • UBC Library Leadership
  • 2 AMS Positions
  • 2 Faculty Representatives
  • 2 Open UBC Working Group Members

The CTLT Projects and Faculty Partnerships team, which supports the TLEF, will provide administrative support for the UBC OER Fund.

OER Implementation Grant applications will be reviewed according to the timeline below.

2020/2021 Application Cycle Dates
Announcement September 14, 2020
Application Deadline November 20, 2020 at 3pm
Adjudication Complete January 31, 2021
Funding Starts April 15, 2021
Implementation Deadline* September 1, 2022
*Latest possible implementation cut-off. Projects may be implemented any time within the year.

All proposals must be submitted through the OER Rapid Innovation Grant online form. The deadline for proposals is November 20th at 3pm.

Departmental Head Approval

For OER Implementation grants, the Department Head/Unit Head, Director, or equivalent of the Principal Applicant, must be consulted and agree to support the project.

As part of the application process, the applicants must confirm that their Department Head/Unit Head, Director, or equivalent has been consulted on the nature of the project, is aware of potential resource commitments, including any potential faculty releases, and has agreed to support the project, which is indicated by their signature below. If there are resource commitments from the departments of any co-applicants, their Department Heads must also be aware of, and in support of the project.

Attend a Consulting Session

Between September and November, we will be hosting weekly drop-in consulting sessions. The full schedule of OER Fund consulting sessions, as well as OER related workshops, is available on the CTLT Events Open Education Calendar.

Project Budgets

  • Project budgets must be reasonable and in line with the objectives of the project. OER Implementation Grant budgets must include a clear explanation for all costs associated with the project.
    • Projects related to the creation of an open textbook, review the following budget guidelines. For additional questions, contact Erin Fields, Open Education & Scholarly Communications Librarian  (erin.fields@ubc.ca)
  • OER Implementation grants cannot be used to purchase external consulting or other types of services where expertise and support is available within UBC at a reasonable cost and in a timely manner.
  • Any catering requests should be proportionate and reasonable and clearly show how such support will maximize the benefit of the overall project goals.
  • You can consult with CTLT to develop the budget for your project either at OER Fund drop-in sessions or by contacting Jeff Miller, Senior Associate Director, CTLT (jeff.miller@ubc.ca) to arrange a time for a private consultation
  • Please see the OER Fund Apply page for cost estimates, including student or staff hourly wages.


You can use the templates below to help you develop your proposal. These templates are for reference only, as you will need to use the online form to submit your application.

All proposals must be submitted through the OER Implementation Grant online form. The deadline for proposals is November 20, 2020 at 3pm.