OER Rapid Innovation Grants

The OER Rapid Innovation Grants provide funding for a wide range of activities and events that seek to engage the UBC community in increasing awareness and capacity for supporting and sustaining the adoption, adaption, and creation of OER at UBC V.

OER Rapid Innovation proposals can request up to $2,000 per grant. Applications will be reviewed several times per term by the Open UBC Working Group with a total of $24,000 in funded grants per year. Proposals will be funded continually, with no specific application deadlines and limited only by the allocated funds per year. Grants are not awarded on a competitive basis.

Proposals will be funded until the fund depletes. The intent is to distribute funds to maximize direct benefits to a wide range of projects and across a diversity of disciplines, units, or UBC organizations. Projects should happen within the current fiscal year.

The OER Fund Rapid Innovation Grants are available for all members of the UBCV community, including faculty, students and staff.

Collaborative Open Resource Authoring

  • Open Resource Sprint facilitation
  • Learning/Resource design consultation
  • Community engagement
  • Participation activities (e.g., gift cards for prizes, honorariums, etc.)

Rapid OER Prototyping and Implementation

  • Adoption/adaptation and deployment of OER within a course within a short timeframe
  • Porting of existing assessment materials to open test/quiz/problem banks or repositories
  • Refinement and sharing of already implemented OER
  • Student engagement activities (surveys/partnerships/focus sessions) for learner centred feedback of already implemented OER
  • Participation/engagement activities for bug, error, mistake finding (e.g. providing a gift card for students who find a mistake in the resource)

OER Awareness and Capacity Growing Activities

  • Support for department-level OER events
  • Keynote speakers
  • Development of workshops, resources, and trainings to support OER adoption for faculty, students, and staff within specific departments or units.
  • Hiring of students to support OER efforts
  • Recognition of existing open champions and OER efforts
  • OER community development events

Department, Unit, or Institutional OER Evaluation

  • Evaluation of OER usage, barriers in specific department or unit
  • Analysis of current learning materials costs, student uptake
  • Development of departmental or subject-specific metrics for measuring effectiveness and outcomes of OER at UBC


  • All members of the UBCV community (faculty, students and staff) are eligible to apply as Principal Applicants for funding. Project members may individually or jointly submit grant proposals. Students will need to have a faculty co-applicant.
  • Principal Applicants to the OER Fund cannot hold more than one OER Fund grant concurrently. Co-applicants can be involved in more than one active OER Fund project at a time.
  • Applicants can hold an OER Fund grant and external open education grants (e.g., BCcampus) to develop the same project.
  • Priority will be given to projects that involve students as partners in the project.


  • Proposals for the creation or development of technologies, new systems, or platforms are not eligible for this funding. For learning technology development, applicants should apply to the Teaching and Learning Enhancement Fund (TLEF).
  • The OER Fund will not fund equipment purchases.
  • OER Funding cannot be used for travel funding or scholarly dissemination. Applicants who are seeking such support are encouraged to apply to the SoTL Dissemination Fund, which can support conference registration, travel costs, and open access article processing charges for scholarly work related to funded projects.
  • Applicants may not hold two OER Rapid Innovation grants in consecutive years.
  • While OER and open initiatives often have a broad reach, projects and events supported by an OER Rapid Innovation Grant must contain a primary focus on UBCV audiences or impacts.
  • Proposals must be able to articulate an alignment with at least one of the principles of the OER Fund.
  • Resources developed with the support of the OER Fund must have an open copyright license (e.g., Creative Commons) assigned to allow for reuse, remix, revision and redistribution of the content for educational purposes.
  • If students develop the teaching and learning materials as a part of their coursework, appropriate communication and permissions must be provided (See: Creating Open Education Resources - Having Students Publish Their Work)
  • Resources developed will follow the guidelines in the Open UBC OER Accessibility Toolkit.
  • Activities and events will support UBC’s commitment to a respectful environment.
  • Funded activities and projects will acknowledge support from the UBC OER Fund within any adapted or newly created work.
  • Grant recipients will provide a short written update at the conclusion of the project.

The OER Rapid Innovation Grant application cycle will be available on a rolling basis until the $24,000 allocated each year is exhausted. The application form will be available online via the Open UBC Website. The Open UBC Working Group will review all applications on an on-going published, scheduled basis and make funding recommendations to the CTLT Academic Director.

All proposals must be submitted through the OER Rapid Innovation Grant online form.

Project Budgets

  • Project budgets must be reasonable and in line with the objectives of the project. OER Rapid Innovation Grant budgets must include a clear explanation for all costs associated with the project.
    • Projects related to the creation of an open textbook, review the following budget guidelines. For additional questions, contact Erin Fields, Open Education & Scholarly Communications Librarian  (erin.fields@ubc.ca)
  • OER Rapid Innovation grants cannot be used to purchase external consulting or other types of services where expertise and support is available within UBC at a reasonable cost and in a timely manner.
  • Any catering requests should be proportionate and reasonable and clearly show how such support will maximize the benefit of the overall project goals.
  • You can consult with CTLT to develop the budget for your project either at OER Fund drop-in sessions or by contacting Jeff Miller, Senior Associate Director, CTLT (jeff.miller@ubc.ca) to arrange a time for a private consultation.
  • Please see the OER Fund Apply page for cost estimates, including student or staff hourly wages.


You can use the templates below to help you develop your proposal. These templates are for reference only, as you will need to use the online form to submit your application.

All proposals must be submitted through the OER Rapid Innovation Grant online form.